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Information for Students

General Information for All Cadets

The 2023 Illinois Wing Summer Encampment will take place Saturday, 22 July 2023, through Saturday, 29 July 2023, at the Marseilles Training Center (MTC) near Marseilles, IL. The MTC is an Army National Guard facility.  If you have not attended an Encampment previously, you should plan to attend Encampment this summer!  Successful completion of a Civil Air Patrol Encampment is a prerequisite to earning the CAP General Billy Mitchell Award.  In addition to gaining useful leadership experience and in-depth knowledge of the United States Air Force and Civil Air Patrol, you will meet cadets from Illinois Wing and other Wings throughout the country to share in a week of learning, sports, and social activities.

Applying/Registering for Encampment

To apply for the 2023 Illinois Wing Summer Encampment, cadets must register with a third-party application, medical, and payment system known as CampDOC.  Specific information on how to apply will be provided to you when you click the “Register Here” link on the home page.  First-year cadets need to apply as a "First Year Student." Cadets who have attended an Encampment before may attend as a student again, apply for the Support Staff, attend the Communications School, or for the Cadre Leadership and Analytical School.  Additional requirements, including age and CAP grade, can be found in the appropriate information sections for each school.

Applications/Form Requirements

We have transitioned to a third-party application software provided by CampDoc. Detailed application instructions will be provided when you click on the “Register Here” link on the encampment home page.

Payment

The cost to attend Summer Encampment is $150.00 per cadet, plus a processing fee. All payments will be made through CampDoc when applications open. If you applied for and received CEAP funding, please register a profile with CampDoc and email Capt McDowell at gmcdowell@ilwg.cap.gov with the subject line CEAP COUPON, and he will provide you with a coupon code for payment.

CEAP: The Air Force allocates a significant amount of funding each year for cadets to attend encampments. This is known as the Cadet Encampment Assistance Program (CEAP). Applications for this program are submitted through National Headquarters Eservices.

REFUNDS

Refunds will be granted under the following circumstances:

If you test positive for COVID-19 or are required to self-isolate for any portion of Summer Encampment, a FULL refund of your tuition (excluding processing fees) will be granted. 

If you cancel your registration before June 15th, 2023, a FULL refund of your tuition (excluding processing fees) will be granted.

If you cancel your registration prior from June 16th to July 7th, 2023, you will receive a refund of 50% of your tuition fee (excluding processing fees).

If you cancel your registration after July 7th, 2023, for a reason other than testing positive for COVID or being required to self-isolate per CDC guidelines, you will not receive a refund for any tuition or fees associated with Summer Encampment. 

Medical Information

To minimize surprise medical problems that may occur at the Encampment, all cadets will be required to complete the questionnaire listed within the CampDoc registration system. This information is stored on a secured HIPPA-compliant server within the CampDoc system.  Only CAP personnel with a "need-to-know" (Health Services Officer, Chaplain, Commander, and Adult Training Officers) will have access to this information. Upon further review of your cadet's medical file, the encampment staff may request a physical exam by a qualified physician before being accepted to Summer Encampment. These situations will be addressed on a case-by-case basis.

Packing List

A detailed packing list can be accessed on the "Packing List" tab on the left side of this page. The items included on the packing list are required.  All items must be brought with you to Encampment.  You will not be able to purchase any items once you arrive at the encampment.

Getting to Encampment

Transportation to and from the encampment is the responsibility of the member. Commanders may, on an as-available basis, provide CAP vehicle or aircraft transportation.

Transportation to and from the encampment may include carpooling with other cadets, parents driving, squadron commanders or group commanders driving, and cadets driving themselves. Check with your Squadron Commander and other members of your squadron regarding available options for transportation.

Cadets who drive Personally-Owned Vehicles (POVs) to Encampment will not operate the POV while at the Encampment.  Upon arrival, they will turn in all car keys to the designated senior member, who will return them when cadets are dismissed.

Arriving at Encampment

All cadets will report to Summer Encampment in their Airman Battle Uniform and in proper grooming standards. Upon arriving at encampment, the check-in process will begin.  Senior Members will check to make sure each Cadet has a current CAP membership card in their possession.  They will also inspect all luggage for contraband.  Any contraband found will be confiscated.  Any items that are medically necessary, such as inhalers or EPI pens, are required to be carried by the cadet at all times.

After the luggage inspection, squadrons and flights will be assigned.  Flight Staff will take charge of their respective flights and show cadets to their rooms. They will also demonstrate how to set up personal items, make their bunks, and introduce cadets to encampment life.

The first few hours of encampment can be stressful and hectic.  There is much information to be learned in a short amount of time.  The more cooperation between squadron staff members and the other cadets in the squadron, the more efficient this process will go.  Things will get easier as the cadets become more familiar with the encampment environment.

Cadets should arrive at MTC on Saturday, 22 July 2023, between 1300 (1:00 p.m.) and 1500 (3:00 p.m.).

The physical address for Marseilles Training Center is: 1700 Army Rd, Marseilles, IL 61341

Living with Several Other People

Cadets will be staying in open-bay barracks that include beds, foot lockers, shelving for storage, and space for hanging uniforms.  There will be 12-40 cadets in each room.
A separate area for personal hygiene is available in each housing unit in private stalls. Each cadet will bathe at least once per day.  Each cadet will be instructed in the proper method for arranging uniform items, making a bunk, and storing personal gear. Because space is being shared with many others, cadets must maintain a clean living area and remove all personal items from the restroom daily. No one will be there to pick up after you.

Linens, blankets, and pillows are NOT provided by MTC or CAP. Each cadet MUST bring a sleeping bag, pillow, and white linens (at least one sheet and twin pillow case) to Summer Encampment. The beds are Twin XL size. Standard twin fitted sheets will NOT fit on the bunks.

Training Day

Our days at Encampment begin with reveille at 0600 (6:00 a.m.) and end with lights out at 2100 (9:00 p.m.). It is strongly recommended that each cadet is in good physical condition and that boots are well-broken in. The day will involve marching, meals, classes, drill practice, making your bunk, cleaning your room, inspections, physical training, and squadron time. Each day will be full of activities and require you to be well-rested. You need your sleep each night, and the lights-out time will be strictly enforced.

Formations

Formations will be held each morning before breakfast and each evening before dinner.  All cadets will participate in Encampment Formations.

Marching

While at Encampment, you will march to and from meals, classes, and other activities. It is vital that your boots and shoes are well broken in before you arrive at Encampment.  While wearing boots, it is recommended that you wear two pairs of socks, either one lightweight pair with a heavy pair or two medium-weight pairs. This will help prevent blisters. Blisters are a common problem at Encampment.  You need to take care of your feet by keeping them clean and dry and changing your socks every day. If you develop a blister, your flight staff will assist you in seeing the Medical Officer to get it taken care of as soon as possible.

Uniforms

The basic uniform requirements for the Encampment are at least two (2) sets of the ABU camouflage uniforms for daily wear and one (1) set of the summer Air Force style blue uniform for the graduation parade. A detailed clothing and equipment list is available online. Cadets MUST ARRIVE with the required uniforms and should not plan to purchase uniform items at the Encampment. The base does not sell CAP insignia.  Civil Air Patrol insignia items may be procured through Vanguard before Encampment.

Grooming Standards

All cadets must meet the grooming standards outlined in CAPM 39-1 BEFORE arriving at Encampment.  Grooming standards will be strictly enforced.  Cadets not meeting grooming standards will be responsible for any cost incurred to correct the problem(s).  If a discrepancy cannot be corrected, the cadet may be dismissed from the Encampment.

Membership Status

Cadets who have completed Achievement 1, and are current members of CAP are eligible to attend Encampments. Cadets must bring with them and carry on their person at all times a valid, current CAP membership card. Cadets arriving without a valid, current CAP membership card will NOT be permitted to remain at the Encampment. All cadets should ensure their membership is valid until at least 31 JUL 2021.

Hydration

Encampment is held at the end of July, which can be some of the hottest parts of the year. Staying well hydrated by drinking plenty of water is necessary to stay healthy and to be able to participate in all Encampment activities. Cadets are required to drink one to two glasses of water at EVERY meal, in addition to drinking water from their canteen throughout the day. Cadets never have to ask permission to drink water.  It is better to make an extra trip to the restroom than to end up in the Medical Office due to dehydration.

Meals

Meals are provided in the dining facility during Encampment. Service will be cafeteria style. Each cadet must eat three meals every day. Cadets participate in much physical activity while at Encampment and will need adequate calories and nourishment to have enough energy to stay active throughout the day.  Please include any dietary restrictions on your Parental Consent Statement before mailing.

Keeping in touch with home

Cadets will be allowed to call home, using base phones, during personal time. They will  NOT need a calling card or cell phone to call home.  Cell phones are not allowed at Encampment.

Help at Encampment

Each squadron has five cadet staff members assigned to conduct the training and oversee the squadron. These staff members are experienced cadets who have attended Encampments previously. They are your first contact for questions, concerns, or problems. Each squadron has at least two senior members assigned as Training Officers. These TOs ensure the safety of the cadets and provide feedback to the cadet staff members. TOs assist cadets with medications and other medical issues, including visiting the Medical Officer. Cadets may speak to their TO at any time. Cadets may also speak to the Chaplain if they desire.

Graduation

Parents and/or family members of cadets are invited to the Pass in Review and Graduation Ceremony on Saturday, 29 July 202,3 at 10:00 a.m.  Your cadet will not be available to you until after graduation. Please indicate the names of family members who will attend using the graduation guest list at the bottom of the encampment home web page. All attendees' names MUST be on the list at the front gate to be allowed access to the base for the Pass in Review.

Information for Cadet Students attending Basic Encampment

ACTIVITIES

Activities for this year’s Encampment will include, but are not limited to:

  • Major U.S. Air Force Command briefings to be presented by teams of United States Air Force officers;
  • Civil Air Patrol briefings designed to increase cadets’ knowledge of the overall program;
  • Firearms training using an engagement skills Trainer (Laser-based, full recoil firearms simulation);
  • Rappelling training provided by Illinois State Police rappel masters
  • Confidence Courses;
  • Information on aerospace career opportunities;
  • Inter-squadron sports events, drill competitions, leadership classes, and, of course, the Encampment graduation parade all add up to a week of continuous and interesting activities.

Additionally, planned activities for the week may include the following:

  • Orientation flights in CAP and/or military aircraft 

*These activities are subject to change based on weather, facilities, and instructor availability.

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